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Country:  South Africa
Location: 

Boksburg, GT, ZA

Location details: 
Employment type:  Undefined term
Full-time/part-time position:  Full time
Job Code USA/CA: 

Admin Team Leader

Country: South Africa (ZA) 
Location: Boksburg, Gauteng (ZA-GT) 
Location details:  

At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name – people committed to providing our customers with lifting equipment and services that lift their businesses. Everything we do, we do with passion and drive. 

We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work.

 

Admin Team Leader

 

Why come and work at Konecranes? What makes us special?

 

We don’t just lift things, we lift entire businesses

 

Here at Konecranes we pride ourselves on having a broad portfolio of customers who operate across a wide range of industries; these include Container Handling, Automotive, Aerospace, Construction, Rail, Ports, Power, Waste to Energy, Mining and General Manufacturing to name but a few.

 

Our reach is impressive, we are truly global company with 16,000 employees at 600 locations in 50 countries. For over 80 years, we have been dedicated to improving the efficiency and performance of businesses in all types of industries.

 

When you join Konecranes you immediately notice a strong sense of commitment, camaraderie and lots of opportunities to grow professionally within our organisation, as we believe that sustainable growth is a result of a strong responsible performance.

 

The business area of Industrial Service focuses on the maintenance and service delivering on lifting equipment that lifts our customers’ businesses. Deep industry knowledge is built into every Konecranes product. And every Konecranes product has quality at the core. We design and manufacture the key crane components in-house, to function flawlessly in the specific lifting applications of our customers’ industries.

 

Right now, we are recruiting an Admin Team Leader to join our team based in Boksburg, on a full time, permanent basis. Working in our Industrial Service division this role will provide timely and effective administrative support for the organisation,  business area or branch. Managing, leading and coaching of the admin team, working closely with IS North and South forecast, delegate in fast changing environment, driving IS AR and creditors with finance team. Be the contact person for the Manager: Centralised Functions

 

The key responsibilities will include:

High level

‒ Managing, leading and coaching of the admin team

‒ Working close with IS North and South forecast

‒ Delegate in fast changing environments

‒ Agreement and asset creation and/or review

‒ Coding of non-PO invoices

‒ Purchase order receiving

‒ Invoicing & A/R collections

‒ Month end closing

‒ Base reconciliation

‒ Financial report running

‒ Expense processing

‒ Initiate customer master data setup

Coding of non-PO invoices in SAP through VIM

 

 Detailed

  • Enter time tickets, inbound shipment receipts, customer invoicing and accounts payable and purchase order information daily. Ensure proper coding, accuracy of information, compliance with policies, and appropriate approvals have been obtained, where required. Resolve discrepancies, as required
  • Answer incoming phone calls promptly and professionally, ensuring proper response to customer needs. Record details for service calls and follow up as necessary.
  • Collect past due accounts receivables and document details in accounts receivable collection module. Follow up as necessary to ensure acceptable payment arrangements are made and payment is received in the appropriate time frame.
  • Generate system reports as required. Abide by posting deadlines and month end data entry deadlines to ensure accuracy of these reports.
  • Support and assist the management team in maintaining accuracy of the contract base
  • Conduct quality control calls in accordance with established procedures. Obtain prompt branch response to all issues mentioned in the original call. Distribute customer responses to mailed surveys within the branch and obtain prompt branch response to issues mentioned in the mailed surveys
  • Provide clerical support to the branch personnel as required. Support any special projects as requested by branch, district or corporate management
  • Coordinate the incoming and outgoing mail, including shipments, as needed.
  • Manage office expense budget for branch, in conjunction with branch management. Oversee upkeep of office equipment such as copier, fax, etc.
  • Effective management of interfaces and working closely across functions such as sales; finance; parts; etc
  • Maintain administration function that complies to internal control and other regulatory and compliance requirements and assisting with related audits
  • Report all hazards, incidents and injuries in accordance with legislation and company reporting procedures
  • Participate in programs and assessments to improve health and safety in the workplace
  • Execute all functions in line with the applicable delegation of authority
  • Other administrative tasks as required
  • Perform other duties as assigned

 

Procurement

  • Manage all purchase requests in SAP, for both materials and services
  • Manage possible iDoc errors and day-to-day communication with suppliers
  • Maintain proper purchasing data (purchase info records and source lists) in SAP together with service sourcing as a result, service material management and delivery to defined location will be performed more efficiently
  • Work closely with (Siebel) requisitioning, sharing real-time information about delivery status of purchase order
  • Manage supplier base in both Siebel and SAP in close cooperation with global sourcing
  • Maintain ownership of supplier base management outside global sourcing
  • Evaluate and establish vendor agreements; communicate 1KC purchase process step requirements to both suppliers and internal stakeholders
  • Define and manage preferred/approved definition to local suppliers

 

Ideally, we are looking for candidates who have the following skills and attributes:

  • Relevant post-matric qualification
  • Must have 2-3 years’ experience in office administration and accounting related duties
  • Knowledge of basic accounting and office administration principles required
  • Must have well-developed data entry skills including speed, accuracy, and experience
  • Must have professional telephone skills, good interpersonal skills and multi-tasking and prioritizing abilities
  • Proficiency with MS Office applications e.g., Outlook, Word, Excel, PowerPoint
  • ERP system

  

 

For your valuable contribution to Konecranes we offer a competitive remuneration package, including medical aid, pension and life assurance, performance incentive + much more.

Konecranes is a world-leading group of Lifting Businesses™, serving a broad range of customers. We are truly a global company with 18,000 employees at 600 locations in 50 countries. For over 80 years, we have been dedicated to improving the efficiency and performance of businesses in all types of industries. We believe that sustainable growth is a result of a strong responsible performance. Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.

Apply now »